Information Exchange – Exhibitor Booths/Regency DEF
All sponsors have the option to secure an exhibitor booth via the online sponsorship application at no additional cost. As an exhibitor, you will have the opportunity to showcase your company’s products and services to an anticipated audience of 350 facilities professionals—the exhibit hall provides an ideal venue for facilities professionals to learn how your business can help them succeed in building student success via a healthy, inspiring and innovative environment.
If you choose to secure a booth, the company must plan to occupy the booth for the duration of the conference and provide staff in the booth during the hours of the Information Exchange. Booth location will be determined on a first come first serve basis, once sponsorship payment has been received. There will be a maximum of 40 booths.
We are looking for exhibitors whose business drives the conference theme: Building Student Success in the educational session tracks:
- Facilities Operations
- Design and Construction
- Energy and Utilities
- The Sustainable Campus
The conference exhibit hall will be housed in Regency DEF on the first floor in the Hyatt Regency Sacramento property. The exhibit hall is located adjacent to the general session/dining space (Regency ABC) and downstairs from the educational session rooms.
Exhibitor Service Contractor
The official service decorator contractor for the conference exhibit hall is STL, Ltd. Furniture, electricity (beyond basic 15 amp), lighting, booth set-up and tear-down, and drayage must be arranged through this company. A complete Exhibitor’s Service Kit will be provided to each exhibitor by the decorator.
Exhibitors are encouraged to plan drawings or provide takeaway items. If you would like to provide raffle items to the conference management, we will handle the drawings in the exhibit hall during an Information Exchange session and give your company recognition.
Information Exchange – Exhibit Hall /Regency DEF
(please see Conference at a Glance for entire conference schedule)
|Sunday, October 19, 2014|
|11:00 AM – 3:00 PM||Pipe and Drape (decorator)|
|3:00 PM – 6:00 PM||Move-in / Set up Booths|
|Monday, October 20, 2014|
|7:00 AM – 8:30 AM||Information Exchange – Continental Breakfast|
|10:00 AM – 10:40 AM||Information Exchange – Break|
|1:00 PM – 1:30 PM||Information Exchange – Dessert|
|3:00 PM – 5:30 PM||Information Exchange – Refreshments|
|Tuesday, October 21, 2014|
|7:30 AM – 8:30 AM||Information Exchange – Continental Breakfast|
|9:50 AM – 11:00 AM||Information Exchange – Break|
|12:20 PM – 1:50 PM||Information Exchange - Buffet Lunch|
|2:00 PM||Exhibit Hall Closed–Breakdown|
- 8’ x 10’ booth with pipe and drape
- An ID sign
- 6’ table, 2 chairs, waste basket
- Basic electricity
- Listing on conference website, program, mobile app and signage
- Listing on conference bingo card (layout of exhibit hall, exhibitors, booth numbers, and bingo game layout)
- Corporate logo included in video loop of exhibitors and sponsors (requires submission of logo both in JPEG and EPS format)
- Participation in Welcome Reception, Sunday, October 19, 5:30 PM - 7:00 PM—Capitol View Room
- Attendee list prior to conference
- Conference registration limited by sponsorship level; can be augmented to university rate
Refunds will be considered if cancellation is received by Friday, August 15, 2014. No refunds will be made after that date.