May 2005
Richard P. West, Executive Vice Chancellor and Chief Financial Officer
 
 News from the Departments
 
Reorganization Announcement
Richard West , Executive Vice Chancellor

Budget Development
Patrick Lenz, Assistant Vice Chancellor

Business Planning and Information Management
Lenore Rozner, Assistant Vice Chancellor

Capital Planning, Design and Construction
Elvyra F. San Juan, Assistant Vice Chancellor

Financial Services
Dennis Hordyk, Assistant Vice Chancellor

Information Technology Services 
David Ernst , Assistant Vice Chancellor

Advocacy and Institutional Relations
Karen Y. Zamarippa, Assistant Vice Chancellor

REORGANIZATION ANNOUNCEMENT
Richard West, Executive Vice Chancellor

Certain systemwide functions within the Business and Finance Division will be realigned as of June 1 as a result of AVC Lenore Rozner’s retirement from the CSU. The Quality Improvement Programs, under the continued leadership of Matthew Ceppi, will report to David Ernst, AVC ITS. Information on those activities will be found under the ITS heading in future editions of this bimonthly newsletter. Other special project and coordination functions previously within Lenore’s organization have also been reassigned to other managers.


BUDGET DEVELOPMENT
Patrick Lenz, Assistant Vice Chancellor

CSU 2005-06 CSU BUDGET - GOVERNOR’S MAY REVISE

Governor Schwarzenegger released his May revision to the 2005-06 state budget, fully funding the Compact for Higher Education and enhancing student access to the California State University (CSU). The Governor has also augmented the CSU budget by $250,000 to increase the number of students seeking a math or science teaching credential. In addition, the Governor approved a CSU request to utilize $26 million of General Obligation Bond funds to extend the useful life of many CSU facilities.

The 2005-06 CSU budget will include an additional $212 million for the coming year, which will be the first increase after three years of budget reductions. With this funding the CSU will be able to enroll 10,000 new students beginning in fall 2005, increase by 2,700 the number of State University Grants and for the first time in three years, give employees a pay increase.

2005/06 Budget Highlights

  • Enrollment (8,103 FTES Growth) $63.7 million
  • Compensation (3.5% Increase) $88.1 million
  • Mandatory Costs – Health, Space, Insurance $40.8 million
  • Financial Aid (2,700 New Awards) $23.3 million
  • Long-Term Need – Libraries, Maintenance, Technology $7.9 million
  • Math and Science, Teacher Preparation Initiative $250,00

BUSINESS PLANNING & INFORMATION MANAGEMENT
Lenore Rozner, Assistant Vice Chancellor

QUALITY IMPROVEMENT PROGRAMS

SAVE THE DATE: Quality Improvement Symposium - February 23, 2006 at the LAX Crowne Plaza

Audit Issues Initiative: A summary of Extended Education audit findings for campuses audited during 1998 and 1999 has been prepared by CSU Northridge and is available on the QI website, www.calstate.edu/qi, under “Tools and Initiatives”. Click on “Audit Issues.”

QI Showcase: The QI Showcase, launched in June 2004, is intended to foster the collaboration and transfer of information and case studies on quality initiatives occurring on CSU campuses. These could be a Balanced Scorecard effort, an employee suggestion initiative, focus groups feedback or a process mapping or process improvement activity. Campuses are encouraged to submit the results of their efforts so that colleagues from other campuses may benefit from their experiences. Available on the CSU QI website, users have the ability to select by "Campus" or by "Title". To view the QI Showcase, or find out how to make a submission, go to www.calstate.edu/qi and click on "QI Showcase" in the left-hand navigation bar.

QI Participation: In June, campuses will be asked for confirmation of planned participation in the Quality Improvement programs for 2005/06. As a reminder, campuses that commit to the "Full Participation Plan" receive the following at no additional charge:

- Access to the pbviews performance management software,as well
  as implementation and training support;
- Participation in any systemwide activities (Performance
  Measurement, Customer Satisfaction Surveys, systemwide studies);
- Training and assistance with Process Improvement, Balanced   Scorecard, etc.;
- Access to web seminars offered throughout the year on current
  topics in quality improvement;
- Reduced registration rate for the Quality Improvement
  Symposium (February 23, 2006)
- Consulting services (measure development, data portfolio formation,
  strategic planning facilitation, etc.).

The annual fees are: $3,000 for small campuses (under 10,000 FTES), $5,000 for mid-size campuses, and $7,000 for large campuses (over 20,000 FTES). Access to the pbviews software tool alone is $5,000 for the medium and large sized campuses.

With these campus contributions, the QI department can sustain efforts to assist you. For more information, contact Matthew Ceppi at mceppi@calstate.edu

Matthew Ceppi
Director, Quality Improvement Programs


CAPITAL PLANNING, DESIGN AND CONSTRUCTION
Elvyra F. San Juan, Assistant Vice Chancellor

Executive: Proposed Legislation: AB 961, the Higher Education Omnibus Bill, has three provisions affecting CPDC: 1) when the “design-build” delivery system is utilized (in specified construction projects) it requires contractors to competitively bid subcontractor work and list the subcontractors; 2) allows CSU Channel Islands to sell a parcel of land, known as the Lemon Orchard, without being impacted by Proposition 60A; and 3) allows the CSU to certify its own projects for access compliance rather than the Department of General Services, Division of the State Architect (currently required). The CSU is considering adding its name to AB 462 (Tran), a similar bill written to grant the Department of Transportation the ability to certify its own projects for access compliance which, if approved with proposed amendments, would extend authorization to the CSU as well.

Other Legislation: Assembly Concurrent Resolution 34 (Liu) was amended in the Assembly on April 28, 2005 to incorporate edits developed by CSU, UC, and CCC. ACR 34 now recommends that the space planning and use standards proposed in a 1990 report to the legislature by the California Postsecondary Education Commission (CPEC) be recognized as “guidelines” for facilities development for the CSU, community colleges and UC. The CPEC report recommends that space-planning guidelines be governed by the principles of simplicity and flexibility, and that they be applied on a campus wide basis, with space guidelines considered to be campus wide averages and not design criteria for specific projects. If adopted, the CPEC guidelines will promote flexibility for institutions to plan and operate facilities in ways that are both cost effective and student centered.

Nancy Freelander-Paice, Executive Program and Fiscal Manager

LAND USE PLANNING & ENVIRONMENTAL REVIEW (LUPER)

David Rosso and Chuck Happe helped host the CSU Capital Training Program 2005, "Finances of Nonstate Projects", on May 12, 2005, and presented information on the requirements for CEQA and Due Diligence for property acquisition or development using nonstate funds. The use of non-state financing gives CSU key flexibility on projects such as much-needed affordable faculty and staff housing, while thorough and appropriate due diligence and attention to CSU's CEQA obligations helps to ensure that CSU's borrowing costs will remain as low as possible. Campus attendees gained a better understanding of the importance of proper site analysis and due diligence from the "lender's point of view".

David Rosso, Chief of Land Use Planning & Environmental Review

FACILITIES PLANNING

For the 2005/06 capital program, the Assembly Budget Subcommittee No. 2 on Education Finance approved all CSU projects requested in the 2005/06 governor’s budget ($261.5 million). The Senate Budget and Fiscal Review Subcommittee No. 1 approved all CSU projects requested in the 2005/06 governor’s budget as updated and reflected in the May 1st technical letter (including re-appropriations and two projects at East Bay and Pomona for $317.4 million). The $26 million Capital Renewal program has been included in the governor’s May revision of the budget. The purpose of the Capital Renewal program is to fund the replacement of building components and/or systems that have exceeded their useful life. Should both houses approve the few remaining items, the capital program will equal $343.4 million.

The CSU 2006/07 through 2010/11 Draft Five-Year Capital Improvement program was approved at the May 2005 Board of Trustees’ meeting. State funded projects for the five-year program total $5.4 billion, while non-state funded projects for this budget period total $2.8 billion. The draft 2006/07 CSU capital budget request of $416 million for state funded projects prioritizes completion and equipment for ongoing projects; new projects addressing life safety problems and promoting code compliance in existing facilities; and renovation projects that increase capacity and modernize existing facilities or projects that construct new replacement buildings in response to academic, support program needs and enrollment demand, as appropriate. The 2006/07 through 2010/11 Final Five-Year Capital Improvement Program will be presented for approval by the Board of Trustees at the September 2005 meeting.

Larry Piper, Chief of Facilities Planning

ARCHITECTURE & ENGINEERING

The CSU is participating in the 2005 FEMA Pre-Disaster Mitigation (PDM) Grant Program. Six project applications regarding seismic were filed through the e-grant program with the Governor’s Office of Emergency Services (OES) by CPDC representing four CSU campuses. All of these projects met the eligibility requirements for submission and were accepted by OES and forwarded to FEMA for processing and review.

The 2005 FEMA PDM Grant program will provide FEMA Funds Share of 75% of the total seismic retrofit costs for those projects that succeed in this competitively reviewed process with the maximum FEMA funds per project established at $3,000,000. The CSU is seeking close to $10 million total for the six projects submitted. The projects are in the review phase by FEMA and awards will be distributed before October 2005.

Tom Kennedy, Chief of Architecture & Engineering

PLANT, ENERGY AND UTILITIES

Sustainability: The Sustainability Advisory Committee met May 6 at San Luis Obispo to review the first draft of the report on energy efficiency and renewable energy. The energy efficiency report highlights the results of the campus surveys on renewable energy generation applications and energy efficiency opportunities. The report’s preliminary findings indicate that the most cost effective means to reduce energy use and dependence on fossil fuels are continued investments in energy efficiency projects on our campuses.

Electricity Purchase: The Electricity Contract Oversight Board (ECOB), a joint UC/CSU committee, agreed to a new 6-month contract for direct access (D/A) electric service beginning July 1, 2005 through December 31, 2005 for $72 per megawatt hour. The new contract is an increase of approximately 14 percent for energy and reflects the dramatic increases in the cost of energy worldwide. CPDC is conducting a cost benefit analysis to assess whether the campuses would benefit by returning to bundled service from the utilities. Meanwhile the Investor Owned Utilities (IOUs) have filed for tariff changes that will allow them to pass through the increased energy costs to their bundled customers. The preliminary findings indicate that the larger campuses may benefit by returning to the IOUs, while other campuses would benefit by remaining on direct access. The D/A contracts, which began in 1997, have helped the CSU avoid over $160 million in energy expenses and are anticipated to continue to provide long-term savings and control well into the future.

Conservation Efforts: The UC/CSU/IOU Energy Efficiency Partnership is forecasted to meet the completion schedule of December 31, 2005 and exceed the energy reduction goals by more than 50 percent of targeted 18 million kilowatt hours of avoided energy use, which is setting the stage for success for the new 2006/08 program. The new program application currently being drafted seeks a 3-year $45 million funding request for Monitoring Based Commissioning (MBCx) and energy retrofits for CSU/UC.

Physical Plant Operations: In May, CPDC launched the first in a series of training sessions for central plant design and operations. The first session, ‘Central Plant Optimization and Demand Side Management Strategies, was presented by four members of the CSU Mechanical Review Board (MRB). The programs are targeted to campus staff in both Design/Construction and Plant Operations to promote facility designs that are cost effective to operate and maintain. Attendees included Executive Deans, Plant Directors, Energy Managers and Plant Operators, who rated the first session overall as excellent for content and presentation material. This diverse group provided valuable feedback to the MRB members, which will be used to guide future policies and provide operational strategies to improve plant operations and building performance.

Len Pettis, Chief of Plant, Energy & Utilities

CONSTRUCTION MANAGEMENT

Construction Manager at Risk: The CM at Risk Model & Guidelines manual has been updated and is on the CPDC web site. Campus project administrators are encouraged to download the manual for review. During April, CPDC held two successful CM at Risk roundtable workshops, one at CSU Sacramento and the other at the Chancellor’s Office. Bruce Walker from Sonoma and Johan Uyttewaal from San Luis Obispo participated on a panel discussing lessons learned.

Subcontractor Pre-qualification: In March, the CSU Pre-qualification Committee convened its annual meeting to discuss the pre-qualification process. The International Brotherhood of Electrical Workers had requested that the CSU implement a pre-qualification requirement that all electrical workers be certified, and that apprentices have specific training, in accordance with the requirements implemented by the Department of Industrial Relations. The committee discussed the possibility of implementing this request, and agreed that it was not appropriate to include the worker certification requirements in CSU contract language or in the pre-qualification process. However, subcontractor pre-qualification was discussed, and the following was agreed upon in a subsequent meeting of executive deans:

1)

CSU can pre-qualify subcontractors for large ($20Million+) design-bid-build projects, or for smaller projects that are highly technical, i.e. swimming pools, food services, etc.
2)
Subcontractor pre-qualification must be a technical pre-qualification and must be specific to a project. The committee agreed that highly technical, complex projects such as science buildings, performing arts centers, and food service facilities would be appropriate for this extra effort.
3)
The trustees’ standard pre-qualification, which includes financial requirements, was determined to be inappropriate for a subcontractor, as the general contractor is responsible to the CSU for performance.
4)
Only the MEP subcontractors would be technically pre-qualified for a project. Other trades could be pre-qualified, but would require the campus to justify.
5)
Chancellor’s Office would set up a standard format for campuses to download and use. The format would include a menu of technical requirements for pre-qualification that campuses would select for their project. Standard scoring criteria would be provided with the standard forms.
6)
Campuses would submit draft technical pre-qualification questionnaires to CPDC’s Chief of Construction Management when they submit 95% bid documents submittals for review.

A standard format draft will be presented to a sub- committee of the Executive Deans at their June 10 meeting. Once this format is approved, it will be presented at the July Construction Management Procedures training and placed on the CPDC web site.

Jim Corsar, Chief of Construction Management


FINANCIAL SERVICES

CONTRACT SERVICES AND PROCUREMENT

Contract Services and Procurement (CS&P)
CS&P has posted two new contracts or pricing related notices on the CSU Systemwide Contract Store.

  • Remanufactured Toner & Ink Cartridges; Vendor – NORCOM, and
  • McAfee Products Discount Pricing Agreement

These and other systemwide contracts for goods and services can be found on the Systemwide Contract Store at www.calstate.edu/csp.

New Staffing Appointment
Eddie Choy has been promoted to Assistant Director, for System Contracts. In addition to participating in and directing systemwide contracting activities, Eddie will continue as the policy and legislative analyst. Recruitment for a Contract Specialist for Systemwide Contracts, a newly created position, is underway.

Systemwide Bids Now Underway

  • Data Center Services 40550 – anticipated start date July 6, 2005
  • E Advocacy System 40838 – anticipated start date June 1, 2005
  • Direct Access Electricity Services 40025 – awarded to Sempra Energy six months contract
  • Supervisory Sexual Harassment Training – anticipated start date June 1, 2005
  • Financial Audit Services 40790 – anticipated start date June 9, 2005
  • Consultant for LMS Strategic Planning Process – anticipated start date August 1, 2005
Information on all Chancellor’s Office and systemwide bidding opportunities can be found at the web site: http://www.planetbids.com/csuco/bidframe.cfm.

Further information can be obtained at: http://www.calstate.edu/csp/ or by contacting Tom Roberts, Director, CS&P (562) 951-4583.

FINANCING AND TREASURY

Trustees Sell $802 million in Systemwide Revenue Bonds: On March 23, 2005, the Trustees of the CSU sold $801,910,000 of Systemwide Revenue Bonds, for an all-in, true interest cost of 4.637%. These long-term bonds were used to finance 17 new campus projects or acquisitions for $463 million, to refinance 7 existing CSU debt issuances under the Dormitory Revenue Fund bonds for $209 million, and to refinance 3 projects originally financed through CSU auxiliaries’ bonds for $130 million. This SRB issuance was more than twice the size of any previous SRB issuance, and brings the total debt outstanding under the SRB program to over $1.5 billion. The Trustees have a rating of “A” on its SRB debt from Standard & Poors and a rating of “A1” from Moody’s Investors Service. The Series 2005A&B bonds were insured with Ambac Assurance and carry an “AAA” rating.

Colleen Nickles, Senior Director


INFORMATION TECHNOLOGY SERVICES (ITS)
David Ernst, Assistant Vice Chancellor

ACADEMIC TECHNOLOGY SERVICES

Advancing the Planning: The Academic Technology Advisory Committee (ATAC) had its fourth meeting for the 2004-2005 academic year on April 5, 2005 and its next meeting will be June 3, 2005. The Provosts’ Technology Steering Committee (PTSC) met April 12, 2005 and focused on: 1) campus consultation strategies for the systemwide Learning Management Systems strategic planning, 2) strategies for discipline-specific teaching-learning communities that will implement systemwide professional development projects, and 3) planning an academic technology session for the Academic Council Retreat.

Academic Technology Initiatives: The CSU Executive Council formally approved 8 academic technology initiatives recommended by the Academic Technology Planning Committee in and gave priority to four of these. See the report at http://its.calstate.edu/academic_technology/ATPC_Report_FINAL_07162003.doc. Work has progressed on three initiatives.

1. Foundational Skills: 1. Foundational Skills – Enabling students to be ready for a successful CSU education with foundational academic skills.
Accomplishments:

  • The CSU Math Success Website (version 2.0) is available at www.csumathsuccess.org and has experienced over 1,700 unique visitors per month. Test preparation tools and student videos are most popular features for users.
  • CSU Systemwide contract for ALEKS: $35 for 18-week access (student paid) and investigation of online live tutor (NetTutor). ELM tutorial and many areas of Math and Statistics are available for students in any CSU course.
  • CSU-ALEKS User Summit was conducted at CSU Sacramento.
  • The CSU English Success Website (version 1.0) is available at www.csuenglishsuccess.org. In its first month, the English Success Website received about 600 unique visitors per month.
  • The EAP Coordinators Website is available at http://www.calstate.edu/eap/
  • Marketing materials for the Math and English Success Websites have been developed and distributed to EAP Coordinators.

2. E-Learning Framework Initiative – Making usable and effective teaching and learning environments with technology
Accomplishments:

  • MERLOT and Blackboard announced the first open source Bb Building Block that enables faculty and students to search MERLOT from within Blackboard, easily and efficiently.
  • RFP “Integrating eLearning Services and Resources” has been awarded. Lead campuses have been designated for implementation and training. Faculty and students will be able to search, find, and organize easily online and physical CSU library resources and other digital library resources within the context of their WebCT or Blackboard technology environment.
  • Systemwide strategic planning for the CSU’s learning management systems is underway. Through extensive campus consultation, the process will include: 1) Environment scan, 2) User needs assessment, 3) Open Source Options, 4) Development of evaluation framework, 5) Analysis of options, 6) Recommendations and decisions. The plan is to have the decisions and recommendations completed by February 2006.
  • Release of Global Warming simulation activity suite – The Global Warming interactive web-based simulation activity illustrates principles of global warming and climate change due to natural and human caused factors. This work was supported by the CDL and the NSF and can be found at: http://ScienceCourseware.com/eec/GlobalWarming/
  • IMAGE – The CSU IMAGE project, which provides access to copyright cleared images for teaching, learning, and research, now has over 40,000 images and more then 300 portfolios defined to support various courses. Usage is averaging over 35,000 hits per day. http://image.calstate.edu
  • Pachyderm 2.0, a web-based authoring tool for non-technical faculty and students has entered early beta testing. Release is expected for Fall 2005. CDL is collaborating with the New Media Consortium and 10 other institutions in an IMLS grant to create this free open-source tool. http://www.nmc.org/pachyderm.

3. Digital Marketplace Initiative: - Reduces cost and increases convenience/usability of academic technology content and tools
Accomplishments:

  • SWAT – Systemwide Acquisition of Technology – Top priorities for systemwide procurement are being identified.
  • Digital Marketplace Service: Phase II of the RFP process is underway. The four (4) vendors down-selected to Phase II are preparing proposals to develop and deploy a working prototype of the digital marketplace on CSU campuses. The Phase II vendor award will be made before the end of the Spring 2005 semester (mid May).
  • There will be extensive consultation with CSU campuses, as well as with publishers and other institutions of higher education in the MERLOT consortium.

Library Strategic Plan: The review and comment period for the systemwide library strategic plan has closed. Overall, comments on the draft have been positive, and the Council of Library Directors is preparing the final draft for publication in June. The plan will guide collaborative library projects for the next three years and will be updated annually to reflect changes in technology and the information environment.

Information Literacy and Technology Skills Assessment: CSU campuses have completed the first large-scale administration of the newly developed ICT Literacy Assessment. The target of 3,000 participants was exceeded thanks to the outstanding efforts of the campus teams charged with organizing and administering the two-hour assessment. Campuses will receive scoring results from ETS in July, but initial feedback from student exit surveys indicates that most found the test appropriately challenging and engaging.

The ICT (Information and Communication Technology) Assessment, developed by ETS in partnership with the CSU and other universities, contains interactive and realistic simulations of information resources and applications such as the Web, article databases, and spreadsheet and word processing to track and evaluate how students actually go about solving problems with information technology. More information about the assessment is at http://www.calstate.edu/ls/infocomm.shtml.

COMMON MANAGEMENT SYSTEMS (CMS)

Finance Update: Twenty campuses and the Chancellor’s Office are now live on Finance 8.4. Eighteen of the twenty-one sites live on Finance 8.4 will, for the first time, close this fiscal year using the Corporate Data Integrity Package (CDIP). In preparation for the year-end close, the FUG (Finance Users Group) along with CMS staff hosted a Year-End training workshop on May 11 with an attendance of over 130 campus representatives. Staff from five campuses (including representation from the three campuses that closed using CDIP last year), in addition to central CMS staff, participated in presenting the workshop.

CMS and a few campuses will be participating in an early pre-release test at the vendor site for the Finance 8.9 version (Financials, Supply Chain Management and the new Asset Lifecycle Management modules) during the month of June. CMS has also expressed an interest to Oracle in participating in the Finance 8.9 Hosted Beta program, which will begin the latter part of June. In addition, planning activities in relation to the next Finance upgrade are in progress.

Student Administration Update: The SA (Student Administration) go-live activity remains on schedule. Chico has completed their first registration by appointment (Fall 2005) that included participation of over 11,000 students. Chico is currently conducting Fall 2005 open registration and successfully ran tuition calculation. Channel Islands is live with the Student Financials and Financial Aid modules. Cal Poly San Luis Obispo continues to prepare for their SA implementation testing, building and training. Sonoma is evaluating implementing Admissions self-service. Sonoma was successful in deploying the mass email functionality in one department and will now expand that new functionality across additional campus departments.

Human Resources Update: Update: Many of the campuses that are live on HRSA 8.0 are currently conducting evaluations of HR self-service for either an initial implementation of HR self-service or expanding the existing functionality available through CMS baseline.

HCM (Human Capital Management) 8.9 Upgrade: The majority of the Human Resources & Student Administration fit gap sessions were concluded. Current activities are focused on developing the functional design and determining the scope of the modifications for review and approval from the user groups. The CMS upgrade team will be working with the HCM 8.9 upgrade pilot campuses (San Jose and San Bernardino) to finalize the testing and the campus upgrade details. Campuses have identified their anticipated completion date for the HCM 8.9 upgrade.

CMS Data Warehouse Update: The delivery of the initial phase of this project will facilitate operational reporting from PeopleSoft applications and provide a mechanism for campuses to integrate other information with PeopleSoft information to meet a variety of campus reporting needs. "CMS Data Warehousing," a new Web page, provides current data warehouse project information. This link can be found on the CMS Web site, http://cms.calstate.edu, under the "Applications" menu.

The project will be implemented using PeopleSoft's EPM Warehouse product with the JumpStart service for PeopleSoft applications (SA, HR and Finance). Contracts for the project were executed in the month of May and project planning activities are underway. Pilot campuses were identified and hardware resources are being installed for development activities. Pilot campuses and the Data Warehouse team will be participating in a planning workshop in May.

Along with updates to the web site, communication with CMS system-wide teams (Project Directors and User Groups) and IR Directors will be ongoing. Recent presentations across the CSU have included basic information about data warehousing, pilot campus considerations and the content of the awarded contracts.

HOSS Data Center Services: Three vendor responses to the RFP for CMS Data Center Services were received on April 7, 2005 and are currently under evaluation by the committee appointed by the CMS Executive Committee. Completion of the evaluation is on schedule and selection of the vendor is targeted for early June.

TECHNOLOGY INFRASTRUCTURE SERVICES

Infrastructure Build-Out Projects - Stage 1 and Stage 2: Infrastructure Build-Out Project - Stage 1 and Stage 2: Construction for the Phase 1 and Phase 2 campuses continues, with almost 90 percent of the projects now fully complete, and all but one still expected to be finished by mid-summer 2005.

Seven of the eight Phase 3 sites, San Marcos, Bakersfield, San Jose, Fresno, Fullerton and San Francisco and San Diego, have started Stage 1 construction. Monterey Bay is working to complete its Stage 1 bidding process.

All campuses have now either completed or are actively engaged in Stage 2 activities. Within the previous three months, Los Angeles, Long Beach and San Luis Obispo have held their final close-out meetings to mark completion of their projects. East Bay is in the closeout process and is expected to complete their project in May.

TIS and campus representatives are in the initial stages of designing a methodology to refresh network equipment. Work on refresh criteria will continue throughout 2005.

(As a reminder, the phases group campuses in the order that they undertake the TII project. Stage 1 refers to the physical construction of pathways, spaces and media on campuses; Stage 2 represents the installation of the necessary electronic components.)

Network Management System (NMS): NMS, a set of software tools that allows campuses to monitor and measure their network performance and quickly identify points of failure when problems arise, has been installed on all 23 campuses. Implementation of the latest NMS version is now complete. This new version updated the network management tools to coincide with current vendor software releases.

Network Infrastructure Asset Management System: The Asset Management tool is a software application that allows campuses to maintain records of their network infrastructure by tracking cables and equipment locations on campus. The Network Technology Alliance (NTA) Committee’s Asset Management Working Group has proposed a model that calls for a centralized datacenter facility capable of supporting all CSU campuses. TIS is investigating the possibility of accomplishing this at the Chancellor’s Office WestEd facility.

NTA’s recent study of NIAMS options has provided insight into the relative readiness of CSU campuses to employ such tools. Those campuses that are ready to use the tool will move forward with implementations in the near term while those not ready will take steps to prepare for an eventual implementation of the software. TIS staff and NTA’s NIAMS working group are developing recommendations for a set of baseline record-keeping data elements to be maintained by all CSU campuses, regardless of implementation status.

Campus Access Infrastructure Initiative (CAI): is a system-wide program that will install and thereafter maintain the infrastructure required to connect each campus local area network (LAN) to the new CENIC wide-area network backbone (WAN). CAI will address the CSU's growing requirement for improved network reliability by providing services that will enhance network capacity and increased stability.

The Technology Steering Committee (TSC) has approved the project and the contract with CENIC for managed services and installation has been finalized. Orders for the first phase of campuses have been submitted and implementation is targeted to begin in Summer 2005.

INFORMATION SECURITY
Computer Security Incident Response Team (CSIRT): CSU has entered into an agreement with Carnegie Mellon University’s Software Engineering Institute to develop a framework for campus computer security incident handling customized for the university environment.

As a follow up to the planning and training meeting held last December, a CSIRT Framework Development Workshop was held on April 11 -13 in Los Angeles. The purpose of the workshop was to develop a minimum baseline CSIRT framework specific to the mission, vision and goals of the CSU campuses as it relates to computer related security.

OTHER
Measures of Success: The Annual Campus Technology Survey was released to the campuses on March 28. The completed survey is due on August 1st. The survey is sent directly to the ITAC designees who are responsible for oversight of all MOS data collection. It can be viewed at:
http://its.calstate.edu/documents/Data_Collection/II_Annual_Tech_Surveys
/II_Annual_Tech_Surveys.shtml


ADVOCACY AND INSTITUTIONAL RELATIONS
Karen Y. Zamarippa, Assistant Vice Chancellor

Copies of CSU Legislative Reports and other legislative information pertaining to the CSU are available on the AIR website at: http://www.calstate.edu/GA/


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