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FINANCIAL
SERVICES
Dennis Hordyk, Assistant Vice
Chancellor
Organizational
Changes
Accounting and financial reporting
responsibilities were realigned recently within the
Financial Services Office following an extensive
review of the functional relationships among the
activities, as well as feedback from the internal
and external business community. The new
organizational alignment will clarify functional
accountability for our different internal and
external support roles, and it will provide the
organizational framework for future development of
specialized systems solutions to meet the CSU's
changing business services environment. The new
organizational structure is:
Responsibility for consolidation of the annual
CSU systemwide financial statements is being
reassigned to the Financial Systems Standards and
Reporting (FSSR) Department. This department, under
the direction of Laleh Graylee, will continue to be
responsible for defining and maintaining
systemwide financial reporting standards,
oversight responsibility for the collection and
publication of systemwide financial data, and
coordination of the activities of the Financial
Standards Advisory Committee. The FSSR will also
continue its leadership of the systemwide
implementation of GASB 34/35 reporting
requirements.
A new department, Systemwide Financial
Operations (SFO), has been created to consolidate
our systemwide accounting activities into a
separate organizational unit. The SFO will be
responsible for maintaining the CSU's control
agency accounts for all systemwide activities
including enterprise funds, bond funds, capital
outlay funds, debt service funds, risk pool funds,
and systemwide general funds. Sean Boylan will
serve as Acting Director of the SFO.
Lastly, under the leadership of Bill Musselman,
the Chancellor's Office Accounting Department will
continue to provide direct customer-based
accounting and financial services support to CO
staff, CO-administered programs, and other
operational activities of the Chancellor's
Office.
FINANCIAL
SYSTEMS STANDARDS AND REPORTING
GASB 34/35
Implementation
A two-day CSU GASB 34/35 Implementation workshop
was conducted by the Financial Standards Advisory
Committee on March 12 & 13, 2002 at LAX.
Approximately two hundred people from CSU campuses
and auxiliary organizations attended the two-day
workshop. The purpose of this workshop was to
roll-out CSU's GASB 34/35 implementation plan and
provide enough information to the campuses to be
able to recast their June 30, 2000 financial
statements into the new model.
A follow-up workshop will be scheduled in June
to cover the conversion process from legal basis
into the new financial statements.
An RFP (M010232) has been issued for outsourcing
the capital assets inventory, infrastructure
valuation and calculation of depreciation. The
purpose of this request for proposal is to solicit
proposals from qualified independent consulting
firms with a specialization in capital assets and
infrastructure valuation and depreciation in
compliance with GASB 34/35.
For more information, contact Laleh Graylee at
lgraylee@calstate.edu
.
Electronic
Interfaces with SCO
Starting July 1, 2002, Teale Data Center
will no longer support the use of round reel tapes
for exchanging State Controller's Office data with
State Agencies.
The Financial Systems, Standards & Reporting
Department has been assisting campuses wishing to
establish secure electronic data file exchanges
between the CSU and the State Controller's Office
via File Transfer Protocol (FTP). This connection
accommodates secure electronic data exchanges
between CSU and SCO via File Transfer Protocol
(FTP) for exchange of transaction files via Teale
Data Center. Typical exchanges would include Agency
Reconciliation File, Controller's Balances &
Prior Year Accruals, Paid Claims/CD102, Payment
& Employment History, PIP, as well as new
interfaces such as the State Treasury
reconciliation file.
Fourteen campuses have now established their FTP
connection. In addition, nine campuses and the
Chancellor's Office are using a separate FTP
process over the internet for sending claims audit
files to the SCO Audit Division. This interface
eliminates the need for mailing claim audit
diskettes to the SCO. Campuses that
are still receiving their data via tapes or
cartridge need to establish their FTP accounts no
later than 5/1/02. This will allow sufficient time
for coordination and testing of electronic data
exchanges with State Controller's Office and Teale
Data Center. To request an FTP account, campuses
need to fill out and submit an Access Authorization
form to the Financial Systems, Standards &
Reporting department at sfr@calstate.edu
.
For more information, contact Laleh Graylee at
lgraylee@calstate.edu
Update on the IPEDS
Finance Survey
The Spring 2002 data collection opening has been
postponed. The 2000/2001 IPEDS Finance Survey is
due to NCES by May 3, 2002. This is the second
year the data will be transmitted via the web. As
in the past, the C.O. will prepare the report on
behalf of each individual CSU campus. Campuses
will be given an opportunity to review their data
on the Web around April 15 before the report
becomes finalized.
For more information, contact Sedong John at
sjohn@calstate.edu.
FIRMS Update
There will be no change in FIRMS reporting
requirements for 2001/02. However, new validation
criteria has been proposed and accepted by the
Financial Standards Advisory Committee for
implementation effective last quarter submission
for fiscal year 2001/2002. The new validation
criteria will be implemented to enforce data
integrity. Please forward questions to Sedong John
at sjohn@calstate.edu.
Laleh Graylee, Director
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