THE CALIFORNIA STATE UNIVERSITY
ALUMNI COUNCIL QUARTERLY MEETING
Cal Poly Pomona
June 24, 2006

BUSINESS MEETING

Sunday, March 19, 2006 @ 2:00 p.m.
(Hyatt Regency)

Voting Members Present: CJ Klug (President), Bob Linscheid, (Alumni Trustee), Shannon Hill (Bakersfield), Marty de los Cobos (Channel Islands), Tania Garcia (Channel Islands), Yvette Bocz (Channel Islands), Tim Colbie (Chico) Sheila Butts (Dominguez Hills), John Prosk (Dominguez Hills), Kate Shaheed (East Bay), Valerie Vuicich (Fresno), Kristin Crellin (Fullerton), Dean Hart (Humboldt), Pete Mathiesen (Humboldt), Gay Arakawa (Long Beach), Guy Heston (Long Beach), Stephanie Regevig (Monterey Bay), Courtney Kuhn (Monterey Bay), Gray Mounger (Northridge), Melissa Riordan (Pomona), ), Jon Lundstrom (Pomona), Gary Davis (Sacramento), Jeanie Esajian (Sacramento), Pamela Langford (San Bernardino), Dia Poole (San Bernardino), Ash Hayes (San Diego), Doug Hupke (San Francisco), Derrick Morgan (San Jose), Patricia Smith (San Jose), Al Amaral (proxy for Ken Stone)(San Luis Obispo), Jack Burke (San Marcos)

Voting Members Absent: Bryan Burrow (Bakersfield), Sue Anderson (Chico), Charles Fisher (East Bay), Jacqui Glasener (Fresno), Carlos Leija (Fullerton), Randi Moore (LA), Barry Gordon (LA), Thomas Dunworth (Maritime), Captain Lynn Korwatch (Maritime), Francine Oschin (Northridge), Jim Herrick (San Diego), Kim Rutledge Gannon (San Luis Obispo), Jim Richardson (San Marcos), Kate McClintock (Sonoma), David Putney (Sonoma), Michele Lahti (Stanislaus), Gary McKinsey (Stanislaus)

CSU Chancellor's Office Staff Present: Karen Zamarripa, Assistant Vice Chancellor, Advocacy and Institutional Relations; Michele Perrault, Program Director, Institutional Relations, Marge Grey, Director of Communications.

1. Call to Order
President, CJ Klug, called the meeting to order at 9:45 a.m.

2. Roll Call
In lieu of Secretary Jacqui Glasener absence, the roll was passed around for check-off and it was confirmed that a quorum was present.

3. Approval of Minutes
   In lieu of Secretary Jacqui Glasener absence, the roll was passed around for check-off and it was confirmed that a quorum was present.

4. Officers Reports
   
   1. President
      President Klug welcomed everyone and once again thanked the Council for giving him the opportunity to serve. He reported to the Council that the Executive Committee was able purchase a Directors & Officers insurance liability policy that was in place as of June 22 and he distributed a copy of the policy to each Board members for there current and future reference.
   
   
   2. President-Elect
      Position is currently vacant.
   
   
   3. Treasurer
      Al Amaral, proxy for Ken Stone, provided a brief overview of the status of the 2005/06 budget. Essentially, our spending is very much in line with the budget with a total expense for the Council of $34,000 including expenses for March’s Legislative Day and the Legislative Day reception which were offset by $30,500.00 in sponsorships.
      
      The proposed annual Council budget for 2006/07 was not yet complete in time for this meeting and therefore upon the completion of a draft budget the Council will be presented with it and will vote to pass it via email prior to the next meeting in September. In addition, Council members were informed that dues invoices would be developed and sent out the first week of July for the 2006/07 year.

5. Liaisons Reports
   
   1. Alumni Trustee
      Trustee Bob Linscheid reported on activities by the Trustees over the past few months including his involvement in two campuses (Chico and Fullerton) commencements. Linscheid also reported on two recent presidential searches for CSU Monterey Bay and East Bay that have been filled in recent months.

      He reported on the Governor’s recent appointment of three new members of the Board and that the Trustees at their last meeting appointed an ad hoc committee to explore creative alternatives to student fee increases. Lastly, Linscheid reported on the five committees he will serve on in the FY 06-07 year including Campus Planning Buildings and Grounds, Finance, Government Relations, University and Faculty Personnel and Institutional Advancement.

   2. Alumni Directors' Rep
      Sheila Butts shared that the Alumni Director’s discussed several key topics at their meeting including recommending additional time during the quarterly meetings for the Directors to meeting and to shift the program content around slightly to accommodate this change. They also discussed the sponsors roles during the Council meetings and that a possible alternative use of the meeting time would be to move the program around to allow for more of a “trade show” style meeting and that only hear from major player sponsors during a presentation.
      
      Other major topics discussed during their director’s retreat held on Thursday, June 22 was that of dues vs. non-dues paying associations, alumni relations on various campuses and young alumni or student chapter formation.
      
      Lastly, Sheila announced that the directors had appointed a new Director’s Representative for FY 06-07 and they she, Sheila Butts, would be staying on as the representative for an additional year.
   
   
   3. Academic Senate
      Barry Pasternack of the Academic Senate reported to the Council on the various activities the Council has been working on in the past few months including spending a great deal of time devoted to constitutional changes to reduce the number of members of the Senate by five.
      
      In addition, he reported on the dozen specific resolutions that were considered by the Senate at its last meeting (see attached). Lastly Pasternack reported on the new members of the Executive Committee.
   
   
   4. Student Representative
      No student representative was present and no report given.
   
   
   5. Vice Presidents of Advancement Report
      Marty de los Cobos reported out to the Council on behalf of the Vice Presidents of Advancement including recent activity during their past meeting in June. The VPAs have been working on keeping up on legislative matters including the budget and the upcoming Proposition 1-D campaign. In addition de los Cobos reported that the VPAs are holding on filling the position for a new Vice Chancellor for Advancement until the timing is correct.
      
      Other big issues discussed included the VPAs growing concern over donor confidentiality, alternative ways campuses can supplement salaries of employees through endowment earnings and a session on “Best Practices” on harvesting emails of alumni and friends of the university. See full report attached.
   
   
   6. System Office Report
      Karen Zamarripa gave a system update on pending state legislation and the budget as well as information on the upcoming November elections and campaigns as well as results from the early June primaries.
      
      Karen also reminded campuses of their impending deadline with regards to ongoing affinity contracts and the need for them to be in place with SB 569’s requirements by the end of June. She also gave a brief overview of where the system was with affinity contract templates with MBNA and CFS.

6. Committee Reports
   1. Finance and Development
      Bob Linscheid reported out on behalf of the committee and shared that the committee held a discussion with regards to the amount of reserves in the Council accounts for adequate future planning. They also discussed the future of the Council’s sponsorship program and the need for a more coordinated effort. The committee recommended the formation of an Sponsor Taskforce chaired by Derrick Morgan from San Jose to coordinate annual sponsorships to maintain value across the system as well as a duty to breakdown and develop a consistent plan on sponsorships to propose to the Executive Committee for recommendation and adoption.
      
      In addition, the Committee had several key recommendations for the Executive Committee to consider including ways to enhance the programs during quarterly meetings and use of additional funding to make this happen, cutting back on conference costs and also ways for the Council to continue to buy down the registration fee for Legislative Days.
   
   
   2. Government Relations
      Dia shared that the committee is working on getting all campuses to endorse a resolution on support of Proposition 1-D, the education bond, during this upcoming November election. In addition, the committee is encouraging each campus to use the sample support forms to get anyone in their area including campus supporters and business leaders to sign on in support of the proposal.
      
      The committee also encouraged all campuses to host a fall event for their legislators in their districts as an ongoing way of keeping up communications and to also start developing some local contacts with district offices and also other local government persons that might in the future be at the statewide legislative level. Lastly, the committee reviewed its workplan and has started formulating next steps for next year workplan and goals which it hopes to have drafted prior to the September meeting.
   
   
   3. Programs
      Kate Shaheed reported on behalf of the Programs committee and stated the committee took some time to look at next year’s quarterly meeting programs and what issues needed to be addressed. Some of the information they discussed included directing targeted messaged to targeted audiences, a breakout on best practices and how to start and build an alumni chapter. Council members were encouraged to email any additional ideas to Marge Grey with the Chancellor’s office.

7. Old Business
   1. CJ Klug was encouraged to address the issue of having a Council representative attend and report back to the full Board the student CSSA quarterly meetings. It was decided that Bob Linscheid would take on the role of attending those meetings he was able to and as an alternative to have a person local to the meeting location attend in his absence.

8. New Business
   1. 2006-07 Election of Officers
   Motion/Second/Carried to elect the following officers to the 2006-07 Executive Committee:
   

   CJ Klug: President
   Valerie Vuicich: President-Elect
   Jacquelyn Glasener: Secretary
   Ken Stone: Treasurer
   Bob Linscheid: Immediate Past President
   Sue Anderson: Vice President, Finance and Development
   Dia Poole: Vice President, Government Relations
   Jeanie Esajian: Vice President, Programs
   

   2. Adoption of Master Annual Calendar
      Motion/Second/Carried to adopt the 2006-07 Master Annual Calendar with two minor changes that include adding the Federal Relations Office meeting dates and moving the June 2007 quarterly meeting one week later to June 22-23, 2007 and hosted by Humboldt State.
   
   
   3. Council to Pass Proposition 1-D Resolution in Support
      Motion/Second/Carried to have the Council complete and submit a resolution in support of Proposition 1-D, the education bond on the November 2006 ballot that includes that this is supported by 2.2 million CSU alumni.
   
   
   4. Movement of Council funds to an Investment Account
      Motion/Second/Carried to authorize the Foundation to move $72,000 of Council’s funds from its current non-interest bearing account to an investment account and to in the future authorize the Council’s Treasurer to designate amounts to be held in an investment account in order to garnish interest on the funds.

9. Public Comment
   There was none.

10. Adjournment
    1. Next Meeting: September 8th-9th at CSU Monterey Bay.
    2. Adjournment: The meeting was adjourned at 11:40 a.m.