The California State University
Alumni Council Finance Committee Meeting
Holiday Inn Vallejo, Aruba Room
Saturday, January 30, 2004
10:45 a.m. - 12:00 p.m.

M I N U T E S

Attendees
Mary Louise Hlavac, CSUAC Vice President, CSU Fullerton; Bob Linscheid, CSUAC President, CSU Chico; Harry Moore, CSUAC President-Elect, CSU Fresno; Fred Pierce, Alumni Trustee, San Diego State University; Dana Bezerra, CSUAC Vice President, San Luis Obispo; Wanda Hendrix Talley, Alumni Assn. President, San José State University; Gay Arakawa, Alumni Director, CSU Long Beach; Chris Walker, Alumni Coordinator, California Maritime Academy

Absentees
Jill Ford, Alumni Director, CSU Bakersfield; Jim Herrick, Alumni Director, San Diego State University; Wayne Rowlands, Sonoma State University

Chancellor's Office
Jorge Haynes, Executive Director, Institutional Relations; Rosanna Hughes, Executive Secretary, Institutional Relations (minutes)

1. Call to Order
   Vice President and Chair Mary Louise Hlavac called the meeting to order at 3:10 p.m.

2. Financial Statement
   Mary Louise provided a verbal financial report: (1) income through December 2003 is $9,117; (2) expenses are at $6,000; (3) a written financial statement will be provided at a later date; (4) unknown if the CSU Alumni Council's (CSUAC) books are on an accrual or cash basis and (5) once determined, then the income statement will be adjusted. A copy of page 1 of the CSUACs investment account statements for November and December were provided and the account value summary for December 2003 is as follows:
   
   

   December 1-31, 2003	This Period	This Year
   Beginning account value	$67,499.85	$70,857.93
   Deposits	500.00	9,010.00
   Withdrawals	-1,602.29	-13,753.57
   Taxable income	21.93	305.13
   Change in asset value	0	0
   Ending account value	$66,419.49	$66,419.49

3. New Business
   1. Strategic Direction
      President Linscheid reported the following changes in the structure of the Finance Committee to assist with the Strategic Direction of the CSUAC: Mary Louise Hlavac will share Finance Committee responsibilities with Dana Bezerra. Ms. Hlavac's responsibility will be the accounting/treasurer's reports and Ms. Bezerra will Chair the Finance Committee with responsibility for raising revenue.
      
      The California State University
      Alumni Council Finance Committee Meeting
      
   
   
   
   2. Raising Revenue
      The following suggestions were made regarding raising revenue and that this tentatively could be a two-tier process: (1) increase in dues and (2) sponsorship with an exclusive corporate partner
   
   
   
   3. In-kind
      Mr. Haynes provided an in-kind report to the Finance Committee. The in-kind report shows the Chancellor's Office staff in-kind support to the CSUAC.
   
   
   
   4. Dues
      For calendar year 2003/2004 and as of January 28, 2004, $10,000 in dues has been received and $1,000 remains outstanding. Inquiry was made about how much revenue is needed and what is being accomplished with the dues.
      
      Alumni Trustee Pierce reported that the $60,000 that is in the CSUAC's investment account was generated years ago by a CSUAC mortgage program that brought $50,000-$60,000 into the CSUAC. Alumni Trustee Pierce also reported that he worked with Mr. Brad Maher on this project. Regarding corporate sponsorship, sponsors need to be identified, need to quantify and qualify marketable assets and the need to have exclusive CSUAC sponsorship. Regarding an investment policy, we need to have a plan first then how to invest second.
      
      Recommended that by March, the following be presented:
      1. An investment policy
      2. A budget projection
      3. Long-term dues policy
      4. Marketable asset policy and moving $50,000 now from the investment account into a marketable asset account
      
      Over the next two to three weeks and via conference calls, President Linscheid, Ms. Bezerra and Mr. Haynes will be discussing the above recommended items and Alumni Trustee Pierce will speak with Mr. Brad Maher and inquire if Mr. Maher is available to offer advice and what his expense would be. Further, once the above recommended items have been determined and are in written form, these items will need to be presented to the CSUAC for adoption, included in the Bylaws and stored on the CSUAC website.
      
      Also mentioned were:
        • The volunteer job description will need to added to the website
        • Mr. Haynes should contact Mr. Ron Simons at Cal Poly Pomona regarding the CSUACs 1996 logo and colors

4. Old Business
   Nothing was reported at this time.

5. Next Meeting and Adjournment
   March 12, 2004, CSU Fresno

6. Adjournment
   4:00 p.m.