CSU, Alumni Council Business Meeting
M. Gordon Clarke Field House, CSU San Marcos
Saturday, June 26, 2004

M I N U T E S

Voting Members Present
Bob Linscheid, Chico State; Fred Pierce, Alumni Trustee, San Diego State; Harry Moore, Fresno State; Marty de los Cobos, CSU Channel Islands; Sheila Butts, CSU Dominquez Hills; John Prosk, CSU Dominquez Hills; Jacqui Glasener, Fresno State; Valerie Vuicich. Fresno State; Thomas Hoeber, CSU Hayward; Randi Moore, CSU Los Angeles; Barry Gordon, CSU Los Angeles; Chris Walker, Calif. Maritime Academy; Stephanie Regevig, CSU Monterey Bay; Gray Mounger, CSU Northridge; Steve Black, CSU Sacramento; Larry Augusta, CSU Sacramento; Ash Hayes, San Diego State; Danell Zeavin, San Francisco State; Wanda Hendrix-Talley, San Jose State; Dana Bezerra, Cal Poly SLO; Carol Bonomo, CSU San Marcos; Glenn Schwarz, CSU San Marcos; Kate McClintock, Sonoma State; Jamie Westervelt, CSU Stanislaus; Todd Barton, CSU Stanislaus.

Voting Members Absent
Larry Adamson, CSU Los Angeles; Jill Ford, CSU Bakersfield; Janet Millar, CSU Bakersfield; Sue Anderson, Chico State; Gary Griswold, Chico State; Carlos Leija, CSU Fullerton; Mary Louis Hlavac, CSU Fullerton; Monica Pacheco, CSU Hayward; Becky Mosgofian, Humboldt State; Pete Mathiesen, Humboldt State; Gay Arakawa, CSU Long Beach; C. J. Klug, CSU Long Beach; Dick Cochran, California Maritime Academy; Nile Duppstadt, CSU Monterey Bay; James Riding, CSU Northridge; Melissa Riordan, Cal Poly Pomona; Emma Hilario-Ballesteros, Cal Poly Pomona; Pamela Langford, CSU San Bernardino; Dia Poole, CSU San Bernardino; Jim Herrick, San Diego State; Nancy Gonzalez, San Francisco State; Fred Najjar, San Jose State; Kim Gannon, Cal Poly SLO.

CSU, Chancellor's Office Staff Present
Richard West, Executive Vice Chancellor and Chief Financial Officer; Karen Zamarripa, Assistant Vice Chancellor, Advocacy and Institutional Relations; Marge Grey, Director of Communications.

1. Call to Order
   President Linscheid called the meeting to order at approximately 10:45 a.m. A revised agenda was distributed.

2. Roll Call
   Secretary Larry Augusta confirmed a quorum was present. He advised the group that only those representatives whose names had been submitted to the Chancellor’s Office prior to the meeting would be counted for a quorum or eligible to vote.

3. Approval of the Minutes
   Motion/Second/Carried that the minutes of the March 13, 2004 business meeting are approved as submitted.

4. Officer's Reports
   
   1. President
      President Bob Linscheid thanked Carol Bonomo and the staff of CSU San Marcos for hosting the meeting.
      
      Linscheid announced that there would be an opportunity for the alumni directors to meet with Executive Vice President Richard West after the meeting to discuss the status of the affinity program issue.
      
      
      
   2. President Elect
      1. Trustee Selection and Evaluation. Harry Moore presented the report of the Trustee Selection and Evaluation Committee including a recommendation that Trustee Pierce be elected to another term. As the discussion began on the recommendation, Trustee Pierce left the room.
      
      Moved by Hoeber, seconded by Black and carried unanimously that Fred Pierce be re-elected as the alumni trustee for 2004/06.
      
      Trustee Pierce was invited to return to the room. He presented his goals for the upcoming year, and noted progress on each of the goals he had established for his prior term.
      
      President Linscheid advised the group that this would be Trustee Pierce’s final term as provided in the By-Laws. He noted that the process for selecting a new Alumni Trustee was important and asked the group to begin considering candidates.
      
      
   3. Treasurer’s Financial Report
      
      1. Income and Expense Statement. Harry Moore distributed income and expense statements to the Board.
         
         
   4. Secretary's Report
      
      1. By-Laws Revisions. Larry Augusta reported on behalf of the Bylaws Revision Committee, and gave a history of the process by which the proposals were drafted. He presented the Committee’s recommended revisions for adoption, as submitted to all members of the Board 30 days prior to the meeting.
         
         It was moved by Bezerra and second by Augusta that the By-Law revisions recommended by the Committee be adopted. A roll call vote was requested. The motion was defeated, 12 voting aye and 13 voting no.
         
         Tom Hoeber then moved that the Board adopt the committee amendments to Article VI, Section 4, Subdivision D, relating to the office of Vice President – Finance and Development, with certain revisions. It was moved and seconded to accept Hoeber’s proposal.
         
         After discussion, the motion was separated for vote.
         
         First, a motion was made, seconded and passed to revise proposed paragraph 2 of Article VI, Section 4, Subd. D to read as follows:
         

         “2. In cooperation with the President, recruits members for the Finance and Development Committee to include at least two alumni directors.”

         
         Secondly, a motion was made, seconded and passed to revise proposed paragraph 3 of Article VI, Section 4, Subd. D to read as follows:
         

         “3. Works with the committee to identify and evaluate Council-wide revenue prospects and receives approval of the Alumni Council prior to approaching prospects.”

         
         It was further agreed without dissent that paragraph 7 of Art. VI, Sec. 4, Sub. D would be revised to read as follows:
         

         “Works with the Treasurer in the preparation of the annual budget, and the presentation of the budget to the Finance and Development Committee and the Executive Committee for review and recommendation to the Council”

         
         With these revisions, the Board adopted the amendments to Article VI, Section 6, Subdivision D. (See attachment No. 1)
         
         Tom Hoeber reported that the Alumni Directors had over 20 more revisions to the proposed amendments that they discussed the day before and suggested that further action be deferred to a future meeting. He agreed to put these revisions in writing and send them to Larry Augusta no later than July 10, 2004. Though Larry Augusta is leaving the Board, he agreed to continue to serve on the Bylaws Committee and be the primary recorder for the amendment process.
         
         
   5. Affinity Programs Update
      In lieu of meeting with the Alumni Directors and the lateness of the hour, Executive Vice Chancellor Richard West reported that the issues regarding Affinity Programs issue were not resolved. West reported that the Chancellor’s advisory group of three presidents, West, and University Counsel Christine Helwick, considered the Affinity Program Working Group recommendations; however the primary recommendation for future agreements with MBNA was not sufficient to meet the requirements of the law. Consistent with this statement, West went on to confirm that an agreement between MBNA and the University of California was not completed and cannot be used as an exemplar at this time. West noted that the California Information Practices Act governs these issues and the CSU must conform to the law. West asked for further suggestions from the group as to how to conform to the law while meeting the goals of the local associations and the affinity partners.

      In his final comments, West expressed his dissatisfaction with the controversy over the By-Laws revisions calling it an embarrassment to the CSU. He thanks the alumni volunteers for their time and commitment to the CSU. He also affirmed the Chancellor’s commitment to the CSUAC as a partner in seeking support for the system with all Californians and our elected officials. West urged the campus staff to take operational and other internal issues back to their Vice Presidents of Advancement and campus presidents rather than the CSUAC.
      

5. Committee Reports
   
   1. Financing and Funding.
      Chair Dana Bezerra recommended that the revised dues policy based on campus size be effective commencing with the 05/06 fiscal year in order for campuses to further study and comment on the issue. She recommended that the current dues structure be continued for the 04/05 fiscal year.
      Bezerra also reported that the committee is working on a sponsorship and investment policies.
      It was moved by Bezerra, seconded by Augusta, and carried that the committee’s recommendation on dues be adopted.
      
      Report of CSU Academic Senate Representative (Out of Order)
      Lynne Cook, representing Robert Cherney, reported to the group on behalf of the Academic Senate. Ms. Cook reported that the Senate recently had a very successful and active meeting at which they passed some 23 Resolutions. She reported that the Senate is focusing on two systemwide issues at this time – transfer policy and the Guidelines for Graduation Plans.
      
      
   2. Government Relations.
      Chair Tom Hoeber reported that the next Alumni Legislative Day will be held on Monday, April 11, 2005, preceded by a one day Alumni Council meeting on Sunday, April 10.
      
      
   3. Programs.
      In the absence of Pamela Langford, no report was given.

6. Liaisons Reports
   1. Chancellor's Office
      Karen Zamarripa reported:
      1. Annual Report. Marge Grey reported that the CSUAC Annual Report is expected to be released shortly and will be the focus of President Linscheid’s report to the Board of Trustees in July.
         
         
   2. Alumni Trustee. Trustee Fred Pierce reported that Murray Galinson had been elected Chair of the Board of Trustees, succeeding Debra Farrar, and Roberta Achtenberg had been elected Vice Chair. Trustee Pierce will be continue as Chair of the Institutional Advancement Committee. Pierce reported that the Board of Trustees had been having quorum problems due to the large number of vacancies on the Board. The Governor is expected to fill the eight (including a student) trustee vacancies soon.
      
      
   3. Alumni Director's Representative. Kate McClintock reported that the Alumni Directors held their Annual Retreat on Thursday, June 24. The Director's heard presentations on a number of new programs.
      
      The schedule of future meetings is:
      
      

      September 17-18, 2004	CSU Stanislaus
      January 28-29, 2005	CSU Bakersfield
      April 10, 2005	Sacramento
      June 17-18, 2005	CSU Channel Islands
      September 16-17, 2005	CSU San Bernardino, Arrowhead campus

      
      The Directors have elected Randi Moore to be the Alumni Director's Representative for 2004/05.
      
      
   4. CSSA Representative. Manal Yamout, ASI President at CSU San Marcos, provided the California State Students Association (CSSA) report. The CSSA officers for 2004-05 are:
      
      Chair, Manolo Platin- Humboldt
      Vice Chair of Internal Affairs, Rachel Greathouse- San Jose
      Vice Chair of External Affairs, David Abella- San Francisco
      Chair of University Affairs, Phillip Vasquez- Fullerton
      Chair of Legislative Affairs, Jason Spencer- Sonoma
      
      The CSSA leadership transition meeting is scheduled for July 10th in Long Beach. President Linscheid reported that both he and President-Elect Dana Bezerra would be joining the students for this meeting.
      
      
   5. CSU Academic Senate Representative. Dr. Lynne Cook made the report on behalf of the Academic Senate of the CSU earlier in the meeting, as reported above.

7. Old Business
   Dispensed with.

8. New Business
   1. Nominating Committee Report.
      President Linscheid noted that the Nominating Committee recommendations had been transmitted by electronic mail on May 25, 2004, and copies of the report were included in the materials distributed as required by the By-Laws to all members of the Board prior to this meeting. The recommendations were:
      
      

      President	Bob Linscheid
      President-Elect	Dana Bezerra
      Immediate Past-President	Larry Adamson
      Vice Presidents of
      Finance and Development	Glenn Schwartz
      Government Relations	Tom Hoeber
      Programs	Pamela Langford
      Secretary	Barry Gordon
      Treasurer	Harry Moore

      
      It was moved, seconded and carried unanimously that the slate of officers recommended by the Nominating Committee be elected for 2004/05.
      
      
   2. Oath of Officers
      
      1. The oath of office was administered to President Linscheid by Glenn Schwartz.
      2. The oath of office was administered to Dana Bezerra, Tom Hoeber, Glenn Schwartz, Barry Gordon, Harry Moore and Randi Moore by President Linscheid.
      
      
      
   3. Executive Committee Planning Session.
      President Linscheid reported that the Executive Committee is having a retreat in Sacramento on July 23rd facilitated by Dr. Barbara Kaufman. The purpose of the retreat is to prepare the new Executive Committee for the year ahead, celebrate the accomplishments of the CSUAC to date, and plan next steps guided by the Strategic Directions unanimously adopted by the full Board earlier this year.

9. Next Meeting and Adjournment.
   
   1. Next meeting: September 17-18, 2004 at CSU Stanislaus
   2. Adjournment: The meeting was adjourned at 1:05 p.m.