Academic Senate of the California State University Bylaws

ATTACHMENT TO AS-2296-95/EX

Bl-1 Definitions and Amendment Procedures

a. Definitions


The rules and regulations of the Academic Senate, beyond those already specified in the Constitution and its amendments, shall be designated by Bylaws, Rules of Order and Standing Rules.

(1) Bylaws are those rules and regulations pertaining to organization (including officers, major committees, and other agencies authorized to conduct business in and for the Senate), duties of said officers or agencies, and other such matters as may be specifically required by the Constitution and its amendments.

(2) Rules of Order are such rules and regulations concerning parliamentary procedures not covered in Robert's Rules of Order (Revised) or direct amendments thereof.

(3) Standing Rules are those rules and regulations which cover all other matters pertaining to the conduct of the business of the Senate. (Robert's Rules of Order provides for such temporary changes of procedure.)

b. Amendment Procedures

(1) Bylaws shall be amended by presentation of the text of the proposed amendment at one meeting and approval by an affirmative vote of a majority of those present at the next regularly called meeting.

(2) Rules of Order shall be amended by presentation of the text of the proposed amendment at one meeting and approval by an affirmative vote of a majority of those present at the next regularly called meeting.

(3) Bylaws and Rules of Order may also be amended by prior written notice and by a two-thirds affirmative vote of those present at a regularly called meeting.

(4) Standing Rules shall be amended by affirmative vote of a majority of those present at a regularly called meeting.

Bl-2 Officers, Duties and Procedures for Nomination and Election

a. Officers

The Senate annually shall elect a Chair, Vice Chair, and a Secretary. The officers of the Senate shall serve until regularly succeeded.

b. Duties of the Officers

(1) The Chair shall preside at meetings of the Senate and the Executive Committee. He or she shall be responsible for communications with the faculties of the colleges. He or she shall have the authority to convene regular and special meetings of the Senate. Requests for expenditures of State Funds in connection with the Senate activities shall be subject to the approval of the Chair or his or her designee.

(2) The Vice Chair shall assume the duties of the Chair, when the Chair is unable to serve. He or she shall be responsible for carrying out such other duties as may be delegated to him or her by the Senate, the Executive Committee, or the Chair.

(3) The Secretary shall keep the minutes and the records of the Senate and shall carry out such other duties as may be delegated to him or her by the Senate, the Executive Committee, or the Chair.

(4) An individual designated by the Executive Committee shall be responsible for the regular production and distribution of a newsletter for all the faculties of The California State University.

c. Time of Election

The election of officers shall be held annually at the first meeting of the new Senate. The duly elected officers of the Senate shall assume their duties on June 1 following their election, except that the new Executive Committee may meet earlier than June 1 in order to begin the organization of Senate assignments and responsibilities for the coming year.

d. Election Procedures

(1) Offices shall be filled, starting with the office of Chair, in successive order with nominations and election by secret ballot.

(2) Every senator shall have the opportunity to make nominations.

(3) All nominees shall be listed on the first and subsequent ballots alphabetically. Those having the highest number of votes, and whose votes, when added together, constitute a majority of the votes cast, shall appear on the next ballot. Voting shall continue in this manner until one candidate receives a majority of votes cast.

(4) In the event that a new representative has not been elected in time to participate in the election of Senate officers at the first meeting of the new Senate, the outgoing representative shall be entitled to vote in such elections.

e. Vacancies in Elected Positions

(1) When the Chair's position is vacated due to resignation or other reasons, the Vice Chair shall assume the title and responsibilities of the Chair.

(2) When the position of Vice Chair, Secretary, or Member-at-Large on the Executive Committee is vacated, the position shall be filled by election at the next regular Senate meeting after the vacancy occurs, according to the election procedures stated in Bl-2,d.

(3) When the position of Immediate Past Chair is vacated on the Executive Committee, the position shall remain vacant.

Bl-3 The Executive Committee

a. Membership

The Executive Committee shall consist of the elected officers, the Immediate Past Chair and two Members-at-Large. The Members-at-Large shall be elected annually at the time of the election of officers and in accordance with section Bl-2,d.

b. Duties and Authority

(1) The Executive Committee shall be responsible for preparing the agenda, for advising the Chair regarding the conduct of the Senate business, and for such additional duties as the Senate may assign.

(2) The Executive Committee shall have the authority to act for the Academic Senate of The California State University between meetings on items requiring action before the next meeting of the entire body.

(3) The Executive Committee shall appoint the members of the standing and special committees of the Senate, and consultants to the Senate, including specialists.

(4) A majority of the Executive Committee may direct the Chair to call a meeting of the Senate.

(5) The standing and special committees shall appoint their own subcommittees, subject to the approval of the Chair of the Senate, who shall consult with the Executive Committee.

Bl-4 Committees and Specialists

a. Standing Committees

The Senate shall have, but not be limited to, the following standing committees:

(1) The Academic Affairs Committee,

(2) The Faculty Affairs Committee,

(3) The Fiscal and Governmental Affairs Committee, and

(4) The Committee on Teacher Education and K-12 Relations

b. Special Committees

The Senate may establish special committees as needed.

c. Specialists

The Senate may have specialists, with designated duties, as shall be determined by the Executive Committee each year.

d. Appointment of Chairs

The Chairs of the standing and special committees, and the specialists, will be appointed annually by the Chair of the Senate, with the approval of the Executive Committee.

e. Membership

Members of the standing and special committees shall be appointed annually. At least two-thirds of the members of each committee of the Academic Senate shall be appointed from the members of the Senate. Chairs of the committee shall be members of the Senate. No member of the Senate shall be appointed to more than one standing committee. Appointees who are not senators shall be appointed only after consultation with the senators of the campus from which they are appointed.

f. Responsibilities of the Committees

(1) The Academic Affairs Committee:*

The Committees shall make recommendations to the Academic Senate on matters of statewide concern, including but not limited to, the following areas:

    (a) systemwide aspects of academic planning;

    (b) general or liberal arts education;

    (c) criteria for state approval of specific curricula, programs or degrees;

    (d) accreditation;

    (e) statewide requirements for admission, retention, and graduation of students;

    (f) credit by evaluation;

    (g) minimum conditions for the award of certificates to students;

    (h) academic standards;

    (i) grading standards and symbols;

    (j) systemwide aspects of program review;

    (k) new program allocation;

    (l) joint doctoral programs;

    (m) systemwide aspects of the basic directions of academic support programs;

    (n) library development;

    (o) research related to educational programs;

    (p) academically related fiscal matters;

    (q) systemwide aspects of student services;

    (r) policies governing the awarding of honorary degrees;

    (s) matters relevant to statewide and international programs;

    (t) research, planning, formation, allocation, and delivery of programs outside traditional campus service areas;

    (u) extended education, campus-based study abroad, faculty participation in international programs, faculty exchange, student exchange, and activities between and among campuses;

    (v) statewide and international programs and the resources to serve non-traditional as well as international students;

    (w) such other matters as may be brought before it by the Executive Committee or the Academic Senate CSU.

The committee shall maintain liaison with the Advisory Committee on International Education, the Academic Council on International Programs, the Commission on Extended University, and other committees and commissions as designated.

(2) The Faculty Affairs Committee:

The committee shall make recommendations to the Academic Senate on matters of statewide concern, including but not limited to, the following areas:

    (a) criteria and standards for the appointment, retention, promotion, evaluation and tenure of academic employees as well as preservation of the principle of peer review and evaluation through the direct involvement of appropriate faculty in these decisions;

    (b) professional development, including minimum criteria and standards to be used for programs designed to enhance and maintain professional competence such as the awarding of sabbaticals and other academic leaves;

    (c) systemwide policies governing the appointment and review of presidents and academic administrators;

    (d) policies governing the appointment and review of systemwide executive officers and academic administrators;

    (e) academic freedom and responsibility;

    (f) professional matters not collectively bargained;

    (g) other professional matters which may overlap items being collectively bargained where such matters have substantial academic or educational effects;

    (h) the role of faculty in institutional governance;

    (i) such other matters as may be brought before it by the Executive Committee or the Academic Senate.

Fiscal and Governmental Affairs Committee:

    The functions of the committee will be:

    (a) to monitor, evaluate, and make recommendations on system budgets including strategic and academic initiatives;

    (b) to evaluate plans and make recommendations to achieve adequate funding for the cost of instruction;

    (c) to monitor and make recommendations on the assessment of faculty productivity and its relationship to the budget planning process;

    (d) to evaluate and make recommendations on current and evolving measures of accountability as they relate to the budget planning and evaluation process

    (e) to work closely with the Chair of the Academic Senate to provide support for Academic Senate positions and policies before the Legislature and other governmental bodies;

    (f) to propose legislation and policies for consideration by the Legislature and other governmental bodies consistent with Academic Senate policy;

    (g) to work closely with the Chair of the Academic Senate to provide support for Academic Senate positions and policies before the Legislature and other governmental bodies;

    (h) at the direction of the Chair, to represent the Academic Senate before governmental bodies;



    (i) to assist the Chair in determining the timeliness and accuracy of Academic Senate resolutions directed to the Legislature;

    (j) to work with standing committees of the Academic Senate in researching resolutions directed to the Legislature;

    (k) to develop a cooperative working relationship with the Office of the Chancellor and the Trustees so that the CSU can, whenever possible, present a unified approach to the Legislature;

    (l) to inform the Executive Committee and the Academic Senate of relevant matters pending before the state government.

(4) The Committee on Teacher Education and K-12 Relations:
*

The committee shall evaluate and make recommendations on matters regarding the CSU’s relationship with K-12 and shall maintain liaison with appropriate K-12 representatives on matters of teacher education. The committee shall also make recommendations to the Academic Senate on matters of statewide concern, including, but not limited to, the following areas:

    (a) CSU policies and statewide activities affecting campus teacher education and other credential programs;

    (b) state legislation and regulations concerning the requirements for credentials under the jurisdiction of the Commission on Teacher Credentialing;

    (c) state legislation having potential impact on the CSU responsibility to educate school personnel;

    (d) intersegmental efforts to improve teaching at all levels; and

    (e) such other matters as may be brought before it by the Executive Committee or the Academic Senate CSU.

g. Reporting Procedures

All standing and special committees, unless otherwise specifically directed by the Senate, shall report to the Senate. Their recommendations shall not be considered policy statements until formally approved by the Senate.

Bl-5 Establishment of the Official Roster of the Senate

The alternates from the several campuses shall at each meeting at which they are official delegates present to the Secretary of the Senate their names and the names of the senators whose places they are taking.

Bl-6 Voting on Substantive Motions

(1) Voting on substantive motions may take place at any meeting of the Academic Senate CSU when the reports giving rise to the motions have been distributed to all senators at least two weeks in advance.

(2) Substantive motions based on reports which have not been distributed to all senators at least two weeks in advance shall take place only after a second reading of the motion at a meeting subsequent to the meeting at which it was first introduced, except that the Academic Senate CSU, by three-fourths vote of those present, may waive this requirement. The motion to suspend the rules to waive this requirement shall be debatable.

Bl-7 Establishment of Faculty Newsletter

(1) There shall be established a faculty newsletter coming from the Academic Senate CSU and sent to all CSU faculty at appropriate times.

(2) Funds shall be provided for this newsletter from the Senate budget.

Bl-8 Session of the Academic Senate

The session of the Academic Senate CSU shall be from June 1 through May 31.



 
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